Job Title: Presidential Office Coordinator

Department: President's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Provides administrative support to the Office of the President (P.O.) and oversees all aspects of house management for the President’s residence. This position requires exceptional organizational skills, discretion with confidential information, and strong interpersonal abilities.

Responsibilities

• Serves as first point of contact for the President's Office
  • Manages visitor interactions and phone calls to P.O. main line
  • Screens inquiries and directs to appropriate recipient(s)
• Provides administrative support to President’s Office
  • Serves as backup to President’s Special Assistant
  • Processes presidential correspondence with strict confidentiality
  • Tracks and reconciles budget expenditures
  • Provides occasional support to P.O. staff for events and special projects such as:
    • Board of Trustee meetings
    • President’s Office special programming
    • Preparation/follow-up for visiting dignitaries and other special guests
• President's Office and Residence Space Management
  • Collaborates with Facilities Services on improvement projects and ongoing maintenance
  • Coordinates with service vendors (housekeeping, security, etc.)
  • Tracks and maintains office supplies and presidential gift inventory
  • Collaborates with Events team to coordinate use of President’s House for college events
• Represents the President’s Office with Internal and External Constituents
  • Maintains strong relationships across college departments
  • Acts with discretion, collegiality, and sensitivity in all endeavors
  • Represents the interests and priorities of the president in meetings, one-on-one interactions, and with all stakeholders

Minimum Qualifications

• A minimum of three (3) years related experience
• Knowledge of Microsoft 365 and services (OneDrive, Outlook, Teams, Excel, Word, etc.)
• Discernment and composure in sensitive and/or high-pressure situations
• Effective prioritization and time management
• Exceptional oral and written communication skills
• Proficiency in grammar, spelling, and basic business math / budgeting
• Ability to build positive relationships with diverse constituents and stakeholders
• A solutions-oriented mindset

Preferred Qualifications

• Experience in higher education

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: 2/24/25
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• Band D; $22.30 to $26.75 per hour 

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html