Job Title: Payroll Specialist

Department: Controller's Office

Campus Location: Main Campus

FLSA Status: Exempt/ Salaried

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Works closely with the Assistant Controller – Payroll & Compliance, to ensure that payroll is prepared and processed in an accurate and timely manner, timesheets are submitted and approved, and withholding of taxes, retirement contributions, etc. is remitted to the appropriate jurisdictions. This role also works closely with Human Resources and other internal stakeholders to ensure that all payroll-related processes and procedures are followed.

Responsibilities

• Accurately prepare and process all faculty, staff, and student payrolls, including taxes, employee benefits, garnishments, sick leave and other payroll deductions, ensuring adherence to state and federal law and college policies.
• Maintain confidential payroll records and ensure that all data is entered into the payroll system accurately and in a timely manner.
• Collect, reconcile, and remit employee payroll withholding to the correct jurisdictions in compliance with deadlines.
• Independently reconcile and prepare all W-2s including routinely auditing and reconciling employee annual earning data.
• Support year-end audit work by providing requested information to independent financial statement and retirement plan auditors.
• Provide excellent customer service to employees and supervisors by answering payroll related questions and researching and resolving any payroll issues in a timely and efficient manner.
• Keep up to date with changes in payroll laws and regulations and communicate any changes to members of the Controller’s Office.
• Participate in ad hoc and special projects to improve payroll processes

Minimum Qualifications

Bachelor’s degree related to the accounting field (or equivalent related experience) plus three years of experience independently processing payroll to include garnishments, wage assignments, or support orders. Intermediate to advanced knowledge of payroll laws and related multi-state tax laws.

Preferred Qualifications

Certified Payroll Profession (CPP); experience using Banner and Sprintax software.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: 3/7/25
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• Band E; $51,014 to $61,217 per year 

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 7.34 hours of vacation per pay period (176 hours or 22 days per year) and 4 hours of sick time per pay period (96 hours or 12 days per year)
• Paid seasonal breaks and holidays (20 days per year)
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html