Job Title: Administrative Assistant - Part Time

Department: Chaplain's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1040 Hours per year
• 12 Months per year
• 20 Hours per week (Estimated)

About Us

At Colorado College, 2,100 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission.

Job Summary

The Administrative Assistant serves as an integral member of the Chaplain’s Office, which supports spirituality, religious life, contemplative practices, and meaning making within our diverse and pluralistic campus. The Chaplain’s Office focuses on supporting the campus’ holistic and spiritual wellbeing and growth through our programs, spiritual care, and physical spaces with openness, compassion, and attentiveness to honoring diverse spiritual journeys. This part time, 20 hour/week position, supports the Chaplain’s Office mission by providing administrative, organizational, and logistical assistance to the Chaplain and Chaplain’s Office staff.

Responsibilities

• Serve as a welcoming presence for the Chaplain’s Office in Shove Memorial Chapel, greeting guests, students, faculty, and staff; answering the phone and questions about Chaplain’s Office programs and services. Support all office communications through face-to-face interactions, email, the web page, and social media. Maintain extensive historical and operational records.
• Provide logistical support for the Chaplain’s Office staff and student leaders related to ongoing programs, special events, periodic projects, and speakers brought to campus; advertise, make room reservations; secure food procurement, preparation, and cleanup related to a wide range of programs; arrange physical setup for larger Chapel events; ensure payment to vendors; and handle other office needs as assigned.
• Coordinate and schedule the use of Shove Memorial Chapel and other interfaith spaces for a diverse range of spiritual and religious communities, student groups, official convocations and gatherings, lectures and academic departments, co-curricular programs and events, and various ceremonies and rituals.
• Work with the Chaplain to coordinate the design, production, and distribution of promotional materials; edit and maintain publications for the Chaplain’s Office, general Spiritual Life programs, and specific religious groups. Manage digital spaces, regularly update the Chaplain’s Office website, and promote events on college platforms.
• Responsible for managing office, staff, building, and program schedules and internal calendars; integrates our office programs into the broader CC calendars and scheduling software; and coordinates logistics with other campus offices.
• Maintain the physical spaces of Shove Memorial Chapel and Interfaith House; ensure high standards of housekeeping and proper upkeep of all physical spaces and elements, including the historic pipe-organ, Steinway D piano, furnishings, appliances, and exterior grounds; and keep supply levels adequate.
• Assist Chaplain and Chaplain’s Office staff in monitoring and managing program spending, fund dispersal, p-cards, reimbursements, budget requests, administrative reports, and information related to multiple and diverse organizations and communities connected to the Chaplain’s Office, chapel, and the broad spiritual life at CC.

Minimum Qualifications

• Some college/Associates degree or equivalent additional related experience plus a minimum of three years of related administrative experience
• Intermediate level of proficiency with Microsoft Office suite; excellent oral and written communication skills; proficiency in spelling, punctuation, grammar, and basic business math; strong organizational skills; ability to think critically and solve problems; sound judgement and ability to handle sensitive/confidential/private information and issues that arise in the course of the job with discretion; ability to handle multiple demands and competing priorities; ability to communicate effectively and develop positive relationships with people from different cultural, spiritual, religious, and belief systems; ability to work independently, accurately, and with discretion and the ability to work as a part of a team; ability to take instructions; high level of resourcefulness, compassion, diplomacy, integrity, flexibility, and professionalism in all aspects of responsibilities; strong customer service skills; ability to work in a quick-paced environment with timeliness and the ability to navigate shifting priorities with ease
• Ability to work occasional event or weekend hours
• Ability to operate standard office equipment

Preferred Qualifications

• Bachelor’s degree; experience fostering and creating an inclusive, welcoming environment.
• Experience creating marketing/promotional materials; intermediate to advanced level of proficiency in Microsoft Office Suite; experience with use of databases (example: Concur, Cascade CMS; Banner), web browsers, budget and file management software, and web design software; ability to learn new databases, software, and social media platforms.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan)

Application Instructions

• Continuous Recruitment - This position may close without notice. For full consideration, apply by: May 8
• This position is not eligible for visa sponsorship.  

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $20.75 to $24.69 per hour 

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid sick time - accrual of 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Explore the Department: Learn more about our meaningful work here: https://www.coloradocollege.edu/offices/chaplainsoffice/

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at HR@coloradocollege.edu as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html