Job Title: Academic Records Assistant

Department: Registrar's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Provides essential support to the Registrar's Office at Colorado College, assisting with the management, maintenance, and accurate processing of student academic records. This position plays a key role in coordinating academic record-related functions, including the processing of student registrations, transcripts, and enrollment verifications.

Responsibilities

Student Records Management:
• Maintain and update student records in the college's student information system (SIS), ensuring data accuracy and compliance with institutional policies and federal regulations (FERPA).
• Process student enrollment, withdrawal, and course drop/add requests in a timely and accurate manner.
• Coordinate student records for specialized student admits.
• Coordinate with the preparation and distribution of official academic transcripts and diploma replacement, enrollment verifications, and other student records requests, including recording approved transfer credit.
• Manage and create independent and thesis courses based on student applications; work with faculty and program heads to ensure accuracy of course creation.
• Support the Registrar in ensuring the integrity of student data by conducting periodic audits and maintaining up-to-date records.

Administrative Support:
• Provide general administrative support to the Registrar’s Office, including filing, data entry, and document management.
• Assist with the processing of graduation applications and verify that all academic requirements have been met for degree conferral.
• Support in the preparation of end-of-term reports and assist with data collection for institutional assessments and accreditation purposes.
• Serves as primary support to the Services & Curriculum Management Coordinator.

Customer Service and Communication:
• Serve as a point of contact for students, faculty, and staff regarding academic records and registration concerns.
• Provide excellent customer service and assist in resolving any issues or questions related to student records in a professional and efficient manner.

Minimum Qualifications

High School graduate; minimum of two years related work experience or equivalent education; proficient with computer software programs such as Microsoft Office (Word, Outlook, Excel); excellent oral and written communication skills; ability to communicate effectively and develop positive relationships with people from different cultural backgrounds; ability to think critically and solve problems; good judgment and ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; ability to operate standard office equipment.

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: 3/23/25
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• Band B; $19.25 to $22.10 per hour 

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html