Job Title: Academic Administrative Assistant

Department: Molecular Biology

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1890 Hours per year
• 12 Months per year
• 37.5 (32.5 in summer) Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

Support the Department of Molecular Biology chair, other faculty, and staff in their teaching, research, and administrative responsibilities. Maintain operating efficiency and integrity of the department. Serve as the primary contact and liaison between the Department of Molecular Biology and other college departments, students, and the broader community.

Responsibilities

• Manage, monitor, and organize the departmental operating and endowed/gift funds, coordinate with the Molecular Biology Technical Director on the instructional budget. Prepare and execute the transfer of funds for student prizes, research stipends, reimbursements, honoraria, journal entries, requisitions, and purchase orders.
• Record notes for department meetings.
• Organize logistics for visiting faculty, class visitors, and guest speakers; coordinate room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room, and restaurant reservations, event promotion, poster and email campaign design and distribution on campus and to the broader community; campus digest postings and food/catering for department and student meetings.
• Collaborate with department chair in management of the personnel planning form, block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. Collaborate with faculty in all aspects for class field trips.
• Collaborate with the Registrar, Human Resources, Student Employment, Dean’s office, Communications and Marketing, Events, Field Studies, Finance Offices, Facilities, Mail Services, and Campus Safety with processes. Serve as liaison between the department and visitors, students, parents, faculty, and community.
• Edit and maintain department website.
• Maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.
• Order and maintain office supplies and snacks for students and faculty.
• Act in a socially responsible manner and model environmental sustainability by exercising financial prudence and using college resources wisely.

Minimum Qualifications

• High school diploma
• Minimum of four years of general clerical or administrative experience, which includes on year of experience supporting the day-to-day functions of a program (i.e. developing/improving program operations, event planning, calendaring, inventory control, Microsoft Office Suite, etc.)
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Skilled in utilizing organizational and time-management skills
• Self-motivated and proactive learner
• Skilled in collaborating with others on work tasks
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time

Preferred Qualifications

• Associate's degree or some college
• Background in higher education
• Previous experience with budget management

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan)

Application Instructions

• Continuous Recruitment - for full consideration, apply by: June 27, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $20.44 to $24.31 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html