Job Title: Academic Administrative Assistant

Department: Geology

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

The Academic Administrative Assistant supports the Department of Geology chair, other faculty, and staff in their teaching, research, and administrative responsibilities. Manage the business operations of the Geology department to promote and maintain operating integrity and efficiency for the department. Serve as primary contact and liaison between other college departments, students, and the broader community.

Responsibilities

• Manage, monitor and organize the departmental budget including the operating budget, endowed/gift and faculty research funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for staff monthly.
• Attend department meetings; distribute agendas, record and transcribe meeting minutes; coordinate meeting logistics, including catering.
• Assist with recruiting, hiring, training, of staff and students, approve time sheets, provide work direction, constructive feedback and problem-solving assistance for student workers and paraprofessionals.
• Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion: Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings.
• Collaborate with department Chair in management of the personnel planning form, block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. Collaborate with faculty in all aspects for class field trips.
• Collaborate with the Registrar, Human Resources, Student Employment, Dean’s office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community.
• Edit and maintain department website, maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.

Minimum Qualifications

• High school degree
• Four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a department, office, or program (ex. developing/improving program operations, event planning, calendaring, inventory control of office supplies)
• Experience with Microsoft Office Suite
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Skilled in utilizing organizational and time-management skills
• Ability to be self-motivated and proactive learner
• Skilled in collaboration with a variety of individuals
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time

Preferred Qualifications

• Associates degree / some college
• Additional years of experience
• Background in higher education
• Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Application Deadline - last day to submit an application: 3/16/2026
• This position is not eligible for visa sponsorship.  

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $20.75 to $24.69 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at HR@coloradocollege.edu as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html