Job Title: OC Administrative Events Assistant

Department: Conferences & Events

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 960 Hours per year
• 12 Months per year
• Hours per week varies

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

The Administrative Event Specialist is an integral part of operations in the College Events team. They will interact with customers to provide general information and troubleshooting. They will provide administrative support to the College Events Team and work with the Colorado College and Colorado Springs community to ensure event success. This position will be scheduled to work an average of 20 hours/week and will not work more than 1000 hours in a year.

Responsibilities

• Enter details, logistics and service orders into Momentus and StarRez.
• Assist with data entry and administrative tasks.
• Assist with events.
• Create and order event materials like nametags, registration lists, event briefs, and décor as needed.
• Assist with venue management.

Minimum Qualifications

• High school diploma or GED; minimum 18 years of age.
• In-depth knowledge of software and data entry systems to include Outlook, Microsoft Office, Teams, and Adobe Sign.
• Excellent organizational and customer service skills.
• Excellent oral and written communication skills.
• Ability to recognize and troubleshoot issues, think critically and solve problems, work well under pressure, and support the needs of others.
• Ability to operate a variety of office equipment (computers, copiers, and phones).
• Ability to work independently and handle multiple demands and variable workload.
• Ability to learn and effectively apply institutional and departmental policies, procedures, and protocols, and to follow safety and security guidelines and exercise good judgment.
• Ability to treat confidential and sensitive information appropriately.
• Willingness and flexibility to work mornings, evenings, weekends, and holidays as needed and communicate with supervisors to work around personal obligations and advocate for time off as needed.
• Ability to stand for prolonged times and lift up to 50 pounds.

Preferred Qualifications

• Familiarity and experience with Momentus and StarRez

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: May 29, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $15.50 to $18.00 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Paid sick time- accrual of 0.0333 hours of sick time for each hour worked
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html