Job Title: Alumni & Family Relations Coordinator

Department: Alumni Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

Join our team and make a difference! As a Coordinator, you will work closely with the Alumni, Parent & Family Relations staff to handle various administrative tasks. You'll provide vital support to the Associate Vice President for Engagement, the Alumni and Family Relations team and play a key role in organizing young alumni programs. If you're detail-oriented and passionate about fostering community connections, we want to hear from you!

Responsibilities

Staff Support:

• Assist the Associate Vice President for Engagement (AVP) with communications and logistics for the Alumni Association Council, Tiger Travel program and other priorities.
• Assist Alumni & Family Relations (AFR) staff with event and program logistics, prepare communications, build event registrations, execute events. reconcile p-cards, and process expense approvals and reimbursements.
• Update Alumni & Family Relations website to keep it current.
• Oversee operation of Tutt Alumni House, including the ongoing functionality for alumni and the campus community; serve as Momentus venue manager for meeting space; oversee printer management.
• Supervise AFR student workers.
• Assist the Alumni engagement team with young alumni programming.

Customer Service:

• Greet visitors, respond to emails and telephone calls and distribute as necessary.
• Provide information to the Advancement data team to keep alumni database current and accurate; handle confidential information with integrity.

Minimum Qualifications

High school plus a minimum of two years of related experience (Bachelors’ degree or applicable military service can substitute for two years of related experience); proficient in Microsoft Office, with demonstrated ability to learn other software programs; excellent oral and written communication skills; ability to develop strong working relationships with people from different cultural backgrounds; ability to think critically and solve problems; good judgment and ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; available some nights/weekend; ability to operate standard office equipment.

Preferred Qualifications

Bachelor’s degree; knowledge of social media; knowledge of, alumni and family relations programs and best practices; experience with Salesforce Affinaquest, Cascade website management, Emma email marketing, Blackthorne event software and Momentus venue management software or similar programs; ability to articulate the benefits of a degree from a private liberal arts college.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: June 11, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $19.25 to $22.10 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html