Job Title: Academic Administrative Assistant

Department: Feminist and Gender Studies

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1890 Hours per year
• 12 Months per year
• 37.5 (32.5 in summer) Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

Join a dynamic academic environment by supporting the Chairs and faculty of three interdisciplinary departments—Feminist and Gender Studies, Asian Studies, and Race, Ethnicity, and Migration Studies. Based in the collaborative and intellectually rich Interdisciplinary House (ID House), this role plays a key part in advancing the departments’ teaching, research, and administrative responsibilities.

Responsibilities

Finances: Manage, monitor and organize the departmental budget including the operating budget and endowed/gift funds. Prepare and execute Concur reimbursements, honoraria, Adobe Sign journal entries, requisitions and purchase orders, Summit for student prizes. Manage faculty and student research/travel funding and reconcile P-cards for faculty and staff monthly. Reimburse faculty for business expense (e.g., travel, meals). Support off-campus courses financial records and budget reconciliation. Administer grants and other program funding, including communication, gathering applications, record keeping, and disbursement for student and faculty members. Assist faculty with research accounts and record keeping as needed.

General Academic Support: Maintain course grids and other course information in the digital and print catalogs. Schedule classrooms for faculty in all three programs. Support faculty during teaching blocks, which includes copying, scanning, ordering instructional supplies, and acquiring media. Manage cross-list requests from faculty in other departments and programs. Maintain records for majors and minors, including progress, GPAs, petitions, and waivers. Supervise student workers and maintain their schedules. Maintain program websites, social media pages, and other program communiques, such as handbooks and newsletters, and regularly update department websites, listserv, and Stellic to clarify information about majors/minors. Create and publish marketing materials for events and other programming. Support programming, including arranging catering and venue reservations, disseminating invitations, and maintaining RSVP lists.

Chair and Faculty Collaboration: Collaborate with Department Chairs in management of forms for personnel planning, year and block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews; collaborate with faculty in all aspects for class field trips and off-campus teaching; collaborate with department Chairs to prepare agendas for faculty meetings; take and maintain minutes. Maintain print and digital filing systems and office supplies inventory.

Events and Logistics: Organize logistics for and execute departmental events, including endowed lectures, graduation events, and events for distinguished class and campus guests; coordinate room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations, event promotion, poster and email campaign design and distribution on campus and to the broader community; campus digest postings and food/catering for department and student meetings. Maintain ID House schedule for courses and other activities.

Affiliations Beyond the Department: Collaborate with the Registrar, Human Resources, Student Employment, Dean’s Office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Serve as liaison between visitors, students, parents, faculty, and community. Collaborate with facilities and other appropriate departments, programs, and offices for building maintenance. Coordinate requests for ID House use outside of classroom time for student organizations and meetings.

Minimum Qualifications

• High school plus specialized training and a minimum of 3 years of related experience;
• advanced level with computer software programs, such as Microsoft Office Suite (Word, Excel, Outlook, and Office 365);
• ability to operate standard office equipment;
• ability to learn new software and technology and adapt to new processes;
• excellent oral and written communication skills;
• ability to communicate effectively and develop positive relationships with people from different cultural backgrounds;
• proficient in spelling, punctuation, grammar and basic business math;
• excellent organizational and customer service skills;
• ability to think critically and solve problems;
• good judgment and ability to handle confidential/sensitive information with discretion;
• ability to handle multiple demands and workload.

Preferred Qualifications

• Some college credits or experience in higher education;
• familiarity with social media;
• knowledge and experience supporting/participating in programs for anti-racism and social justice.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Supervises Students
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: June 22nd, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $20.75 to $24.68 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employees and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html