Job Title: Finance & Administration Business Manager

Department: Finance Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

Join Colorado College as a Finance & Administration Business Manager, where you'll play a pivotal role in supporting the Vice President for Finance/Chief Financial Officer (VP/CFO) and driving operational excellence across the division. In this role, you will offer executive administrative support to the VP/CFO, oversee the management of divisional business operations, assist the VP/CFO committees of the Board of Trustees, and handle daily risk management services.

Responsibilities

Executive Administrative Services & Risk Management Support:

• Manage VP/CFO calendar, schedules, and travel arrangements, as needed. Prepare and draft correspondence, screen calls and respond directly or determine appropriate referrals to others. As available provide general administrative services’ assistance to the Associate Vice President (AVP) for Finance.
• Gather information, prepare materials and agendas, arrange virtual meeting schedules, and synthesize data for slides and presentations. Facilitate meeting schedules and materials for Board of Trustee committees staffed by the VP/CFO and external committees and boards, including those for national and regional professional associations (NACUBO, WACUBO).
• Manage legal and contractual circulation and signature requirements; communicate with departments and external entities.
• Partner with the risk management administrator and insurance broker on certificates of insurance requests, policy updates and renewals, annual bond review and updates, process renewal payments, day to day incidents and inquiries, along with needed information and research.

Office Operations & Project Management:

• Monitor departmental expenditures for multiple divisional budgets and follow-up on questionable transactions. Provide monthly updates on spend rates and balances available to the AVP and VP/CFO through regular analysis and projection of future spending needs. Reconcile the VP/CFO’s p-card transactions, manage internal office expenditures, track and process legal payments and campus wide invoices.
• Assist Finance with various tasks to support the annual financial statement audit. Specific areas of support include, but are not limited to, audit confirmation preparation and collection of Board Committee minutes and agendas, legal information and other corporate documents, as needed.
• Research, analyze and/or study information affecting campus-wide operations. Serve as a subject matter expert on all campus wide policies impacting employees in the division and keep Finance & Administration leadership appraised of such policies.
• Supervise Finance student employees and coordinate work duties with other department staff.
• Serve as the primary point of contact for technical/computer issues for the VP/CFO and finance administrative offices, assist with updates to division website, and maintain office records and files (written, electronic, archives).

Minimum Qualifications

Associates degree plus a minimum of five years’ related experience, or a comparable combination of education and experience. Related experience should include four years as an executive assistant, with progressively responsible experience in managing administrative and financial operations; exceptional administrative, organizational, human relations, and technical skills; ability to develop and maintain working relationships with people from different cultural backgrounds and perspectives, ability to work independently and accurately, must demonstrate ability to work with discretion, a high level of resourcefulness, diplomacy, integrity, and professionalism in all aspects of responsibilities; ability to maintain the confidential nature of information and issues that arise in the course of the job and office of the VP/CFO; skill in making decisions by seeking out best alternatives for complex issues; ability to take initiative and work in a fast-paced environment with timelines and ability to navigate shifting priorities with ease; outstanding customer service and budget management/analytical skills; excellent oral and written communication skills; advanced-level proficiency in computer software to include the use of Microsoft Office programs and virtual meeting resources, experience using databases and performing internet research, and aptitude for learning new databases and software.

Preferred Qualifications

• Bachelor’s degree;
• Experience in a higher education administrative support role;
• Experience using Banner, Concur, and Canvas.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: May 14, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $26.98 to $32.36 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html