Job Title: Associate Director of Events

Department: Conferences & Events

Campus Location: Main Campus

FLSA Status: Exempt/ Salaried

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Manages multiple, complex events and conferences which advance the overall strategic mission of the college. Assists with other large-scale events. Provides leadership and supports the events team in the absence of the Assistant Vice President, College Events.

Responsibilities

• Review and execute RFPs and contracts for events and conferences proposed by external clients; screen prospective clients and work with them to develop a budget for their events; coordinate all logistics and services to implement the contracted events.
• Periodically research and assess rates and fees to ensure they are competitive and aligned with peer institutions.
• Generate and verify all invoices to clients and invoices for payment from clients, resolve questions; track payments, and work closely with the AVP to report, collect, and record revenue.
• Directly supervise one full-time staff; determine necessity of, hire and supervise temporary staff to assist with conferences and other events as needed.
• Manage budget of approximately $500,000.
• Promote a campus environment and relationships with the community that reflects inclusion and respect for diversity and equitable practices.
• Serve as liaison to food service, housing, and custodial service providers concerning quality control standards of all campus events.
• Serve as a liaison with the Colorado Springs Convention and Visitors Bureau and attend monthly coordination meetings.

Minimum Qualifications

Bachelor’s degree plus a minimum of five years of related and progressively responsible leadership experience in event planning or a related field. Results oriented with experience in budget planning and forecasting; strong business acumen, organizational and collaborative skills with keen judgment and attention to detail; excellent written communication skills; ability to establish and maintain positive working relationships with diverse populations and from different cultural backgrounds and to understand and apply antiracism terminology and best practices; knowledge of Microsoft Office suite of software; ability to work evenings and weekends as needed.

Preferred Qualifications

Certified meeting planner certification; Experience working in event planning in higher education.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Supervises Staff
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: 1/3/2025
• This position is not eligible for visa sponsorship.  
• Application review will take place the week of January 6 and zoom interviews will be the week of January 13 and in person interviews the week of January 20, 2025

Anticipated Hiring Salary Range:

• Band F; $56,116 to $67,337 per year

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 7.34 hours of vacation per pay period (176 hours, 22 days per year) and 0.0462 hours of sick time for each hour worked (96 hours, 12 days per year)
• Paid seasonal breaks and holidays (20 days per year)
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html