Job Title: Accounts Payable Specialist

Department: Controller's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work. 

Job Summary

We are seeking a detail-oriented professional to manage the accurate and timely processing and payment of invoices. This role ensures strict adherence to college policies and procedures, as well as compliance with all applicable federal and state regulations. The ideal candidate will demonstrate a commitment to efficiency, accuracy, and integrity in financial operations.

Responsibilities

• Review and validate invoices and purchase orders for proper coding, authorization, and adherence to college policy, government regulations and payment terms.
• Accurately process accounts payable transactions in both accounting and accounts payable software for direct payments and purchase orders.
• Accurately prepare all batches for checks and ACH file disbursement.
• Maintain up-to-date and well-organized documentation of accounts payable transactions for compliance and audit purposes.
• Oversee purchaser and vendor communications, resolving invoice or payment issues, and maintaining timely follow-ups.
• Ensure compliance with all tax reporting and planning including preparing 1099 tax forms.
• Partner with internal departments to enhance accounts payable processes and address any workflow challenges. Assist with campus training and accounts payable system training and troubleshooting.
• Support month end, year-end close and ad-hoc processes including reconciliations of cash advances, petty cash accounts, prepayments and prepare all accounts payable related year-end audit work papers.

Minimum Qualifications

• High school graduate or equivalent.
• Minimum of three years of experience in accounts payable;
• advanced excel skills, excellent communication skills and strong attention to detail and accuracy.

Preferred Qualifications

• Degree in Accounting, Finance or related field preferred.
• Experience with SAP Concur software and Banner ERP a plus.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Application Instructions

• Application Deadline - last day to submit an application: 10/1/25
• This position is not eligible for visa sponsorship.  

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $22.00 - 26.00 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html