Job Title: Academic Administrative Assistant

Department: Anthropology

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1890 Hours per year
• 12 Months per year
• varies Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

This position involves managing the business operations of the Anthropology Department, including overseeing faculty, staff, and students. The role ensures the operating integrity and efficiency of the department and serves as the primary contact and liaison between other college departments, students, and the broader community.

Responsibilities

• Manage, monitor and organize the departmental budget including the operating budget and endowed/gift funds. Prepare and execute reimbursements, honoraria, Summit for student prizes, summer student research, research stipends, and reconcile P-cards for faculty and staff monthly.
• Assist with providing training, work direction, constructive feedback, and problem-solving for paraprofessionals and student workers, in collaboration with the Department Chair.
• Organize logistics for and execute departmental events and meetings, including but not limited to lectures, graduation events, facilities reservations and setup, food catering/refreshments, audiovisual equipment, transportation, lodging, meal reservations, event promotion through posters, emails, digest postings, etc. Provide similar support for department sponsored student meetings. Provide directions to the paraprofessional for assistance with these responsibilities.
• Collaborate with Department Chair in management of forms for personnel planning, year and block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews.
• Collaborate with faculty to support class field trips.
• Collaborate with the Registrar, Human Resources, Student Employment, Dean’s Office, Communications, Events, Field Studies, Finance Offices, Facilities, Campus Safety and similar to enable the effective functioning of the department.
• Promote the anthropology curriculum including serving as a liaison between visitors, students, and the community. Ensure that Stellic, the department website, and similar are correct and up to date. Answer phone and email requests, relay messages, greet visitors, and order supplies.

Minimum Qualifications

• High school diploma
• Minimum of four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a program (e.g., developing/improving program operations, event planning, calendaring, inventory control, Microsoft Office Suite).
• Be willing to learn and develop proficiency in software programs to support the department's operations, curriculum, and outreach (e.g., QuickBooks (or similar), Canva, Cascade CMS, Emma Email Marketing Platform).
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Strong communication and interpersonal skills and skilled in collaboration with a variety of individuals
• Experienced in coordinating multiple projects efficiently with strong organizational and time-management abilities
• Ability to be self-motivated and proactive learner
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple projects at any given time

Preferred Qualifications

• Associate degree / some college
• Background in higher education
• Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: May 1, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $20.44 to $24.31 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html